HAS Camp Participation Agreement Full Liability Waiver

This agreement applies to all Hillside Art Studio camp programs, including Spring Camp, Summer Camp, and Day Camp.

1. Camp Hours & Location

Camp Hours: 9:00 AM – 3:00 PM
Aftercare: 3:30 PM – 6:00 PM
Location: Hillside Art Studio, Watchung, New Jersey

Camp dates vary by program and school calendar. Please refer to your registration confirmation for your selected camp dates.

2. Tuition & Payment Policy

Day Camp

• Full payment is required at registration to reserve your child’s spot.

Spring Camp & Summer Camp

• A 50% payment is required at registration to reserve your child’s spot.

• The remaining 50% balance is due six weeks before the first day of camp.

• If registration takes place within six weeks of the first day of camp, full payment is required at registration.

Refund & Cancellation Policy

• All payments are non-refundable once submitted.

• Refunds, credits, transfers, or make-up days are not available for absences, illness, schedule conflicts, early withdrawal, or missed camp days for any reason.

• If the remaining balance is not received by the payment deadline, Hillside Art Studio reserves the right to release the spot to another family.

• If Hillside Art Studio cancels a camp session due to low enrollment or unforeseen circumstances, families will receive a refund for the canceled session.

3. Lunch, Health, Allergies & Special Needs

• Lunch is available to order through Hillside Art Studio. Families may also choose to bring their own lunch.

• Parents must inform the Studio of any food allergies or dietary restrictions before ordering lunch.

• The Parent/Guardian confirms that the Child is able to participate safely in camp activities.

• Parents/Guardians must notify the Studio in writing before camp begins regarding any food allergies, medical conditions, behavioral concerns, developmental or learning needs, or accommodations that may affect the Child’s participation or safety.

• The Studio cannot reasonably accommodate conditions or needs that have not been disclosed in advance.

4. Camp Activities & Safety Guidelines

Camp activities may include painting, drawing, crafts, mixed-media projects, games, outdoor observation, nature exploration, and other age-appropriate creative activities.

Children are expected to:

• Follow instructor directions

• Respect instructors and other campers

• Use art materials and equipment safely

• Follow Studio and outdoor safety rules

• Behave appropriately within the group setting

Repeated disruptive, unsafe, or inappropriate behavior that interferes with the safety or experience of other campers may result in dismissal from camp without refund.

5. Supervision, Drop-Off & Pick-Up

• Supervision is provided only during registered camp and aftercare hours.

• Parents/Guardians are responsible for their children before drop-off and after pick-up.

• Children must be dropped off and picked up on time.

• Late pick-up fee: $50 for each 20-minute period beyond the agreed pick-up time.

• Children will only be released to a Parent/Legal Guardian or an authorized person listed by the Parent/Guardian.

• Photo identification may be requested. Hillside Art Studio will not release a child to an unauthorized person.

6. Personal Items

Recommended items may include a water bottle, comfortable clothing, hat, sunscreen, insect repellent, and other items specified for a particular camp.

Please avoid bringing valuables, unnecessary electronics, or personal toys.

Hillside Art Studio is not responsible for lost, stolen, or damaged personal belongings.

7. Outdoor Activities

Camp may include supervised outdoor activities within or near the designated camp area.

Parents/Guardians acknowledge that ordinary outdoor activities involve inherent risks, including minor falls, insect bites, exposure to weather, and other normal childhood risks.

All camp activities will be conducted with reasonable supervision and age-appropriate safety precautions.

8. Artwork & Media Release

Artwork created by a child during camp belongs to the child. Hillside Art Studio may photograph or display student artwork for educational, documentation, or promotional purposes.

Unless the Parent/Guardian notifies the Studio otherwise in writing, Hillside Art Studio may also photograph or record camp activities and use photographs or videos that include the Child for:

• Hillside Art Studio's website

• Social media

• Promotional materials

• Studio documentation

Parents/Guardians who do not want their child photographed or recorded must notify the Studio in writing before camp begins.

9. Acknowledgment & Assumption of Risk

The Parent/Guardian understands that participation in camp activities involves ordinary and inherent risks associated with children's art, play, and outdoor activities, which may include minor cuts or bruises, slips or falls, allergic reactions, accidents during supervised activities, and unforeseen medical emergencies.

By signing this agreement, the Parent/Guardian acknowledges and voluntarily assumes the ordinary and inherent risks associated with the Child’s participation in Hillside Art Studio camp activities.

10. Liability Waiver & Emergency Medical Authorization

To the fullest extent permitted by applicable law, the Parent/Guardian agrees to release and hold harmless Hillside Art Studio and its owners, instructors, employees, assistants, and volunteers from claims arising from the ordinary and inherent risks associated with participation in camp activities.

Hillside Art Studio will exercise reasonable care and supervision. Nothing in this agreement is intended to waive liability that cannot legally be waived under applicable law, including liability arising from gross negligence or intentional misconduct.

In the event of a medical emergency, the Parent/Guardian authorizes Hillside Art Studio to seek appropriate emergency medical care for the Child, including contacting emergency medical services and arranging transportation to a medical facility when reasonably necessary.

Medical expenses incurred for the Child are the responsibility of the Parent/Guardian.

Children experiencing fever, vomiting, contagious illness, or other symptoms that may pose a health risk to others should remain home. If a child becomes ill during camp, the Studio may require prompt pick-up by a Parent/Guardian or authorized person.

11. Agreement & Confirmation

By signing below, the Parent/Guardian confirms that they have read, understood, and agreed to the terms of this Hillside Art Studio Camp Participation Agreement & Liability Waiver.

Camp: Spring Camp / Summer Camp / Day Camp
Camp Date(s): ______________________

Child Name / Age: ______________________
Parent / Guardian Name: ______________________
Address: ______________________
Email: ______________________
Phone: ______________________
Allergies / Medical Conditions: ______________________
Authorized Pick-Up Persons: ______________________

Parent/Guardian Signature: ______________________
Date: ______________________